Calculating how many hours an employee has worked during a given period is a critical part of any business. Whether you are tracking employee absences, calculating overtime pay, or simply trying to determine how much time an employee has worked, knowing how to accurately calculate hours and minutes worked is essential. Fortunately, this process is relatively straightforward and can be done in just a few steps.

Step 1: Calculate Total Hours Worked

The first step in calculating hours and minutes worked is to calculate the total number of hours the employee has worked during that period. To do this, subtract the start time from the end time, taking into account any breaks taken during the day. For example, if an employee started at 8 am and finished at 5 pm with one hour for lunch, their total hours worked would be 8-1 = 7hours.

Step 2: Convert Minutes to Decimals

Once you have calculated the total number of hours worked, you will need to convert any remaining minutes into decimals. This can be done by dividing the number of minutes by 60—the number of minutes in an hour. For example, if an employee took two 15-minute breaks during their shift (30minutes), you would divide 30 by 60 to get 0.5decimal hours.